Hosting a golf outing can be a lot of fun, and it’s a great way to raise money. But planning these events takes time — from six months to a year. There are many details to keep track of, and without a proper schedule, organizing a golf outing can get overwhelming. Here’s a basic suggested timeline of what you should do and when — reference it as you plan your Wesley Chapel golf outing at Quail Hollow.
- Six months in advance: Determine a date and time and make your reservation for the event. Gather volunteers to help you with planning, and assign specific duties to each person on the team.
- Five months: Plan the events and contests that you want to hold at the outing. Create an itemized budget and determine how much you’ll charge each patron.
- Four months: Recruit golfers as well as sponsors, and start working on publicity. Get to work on what prizes and gifts you’ll offer and select your vendors.
- Three months: Mail invitations and send out press releases to local media outlets.
- Two months: Confirm the contracts with your vendors and put together a rough list of who your participants are.
- One month: Start preparing any printed materials that you’ll need to use and distribute at the outing, including forms, sign-up sheets and informational flyers. Confirm food orders and tee times.
- Three days: Confirm and finalize everything for your golf outing at Quail Hollow, including the number of participants. Let golfers know when and where they need to be.
- Day of the golf event: Put up signs, scoreboards and contest markers, and set up your registration table. Give each volunteer a basic rundown of their duties for the day. Have fun!
- Post event: Send out thank you notes to all of your participants, volunteers, sponsors and others who were involved. And start preparing for next year’s golf outing at Quail Hollow!
Some of this may seem overwhelming, but Quail Hollow’s staff of expert event planners can help you every step of the way. To book your golf outing at Quail Hollow, contact us today.